Project Summary:
The five-year USAID/Indonesia Harmoni activity promotes tolerance and inclusion and reduces the risks of violent extremism (VE). Harmoni supports interventions that are narrowly targeted towards communities and individuals most at risk of radicalization, with an explicit mandate to build the resilience of key Indonesian institutions, such as governmental, civil society, religious, and community-based, that represent the front line in preventing VE in Indonesia. The project focuses on at-risk communities and vulnerable population groups. The majority of Harmoni assistance is delivered through grants to Indonesian civil society organizations (CSOs) and government partners, primarily at the local level.
**Please note: Only Indonesian citizens are eligible for this position.**
Position Summary:
The Senior Finance Manager will be responsible for the oversight of the activity’s financial matters such as the preparation of all financial documents required for a successful implementation of the activity, including financial plans, cost calculations, and financial review documents. The Manager will be directly reporting to the Chief of Party (COP). This role is a full-time key personnel position based in Jakarta, Indonesia.
Responsibilities:
- Manage all project finances, including financial systems and procedures, tax and financial reporting, projections, payroll, etc.
- Prepare monthly wire requests to MSI Headquarters and ensure field office bank account has available balance to cover day-to-day operational and grants disbursements.
- Serve as the local point of contact for tax related issue and field office banking operations, including acting as the authorized signatory for Harmoni annual Tax Report, amending bank account signatories when necessary.
- Ensure accurate and timely payment and recording of all in-country financial, accounting, treasury, and local and client tax transactions, as well as reporting and allocation of project costs.
- Supervise the handling, reconciliation, and reporting of petty cash.
- Establish and maintain project systems and funding flows tracking with the project budget.
- Operate and coordinate administrative tasks and ensure overall compliance with MSI, USAID, and Government of Indonesia (GOI) policies and procedures by all staff.
- Oversee and supervise the Field Office Accountant in project bookkeeping and other relevant tasks.
- Assist in properly recording of all accounting transaction into the computerized accounting system QuickBooks, in coordination with MSI Headquarters.
- Track and maintain the field operations budget on a regular basis, as guided by the COP, in close coordination with MSI Headquarters.
- Produce and review accounting and financial reports requested by MSI Headquarters.
- Generate official documentation to support balances and declarations to be presented.
- Prepare financial statements along with the respective supporting documentation, such as explanatory notes, as requested by the tax and audit administration of the GOI.
- Prepare and submit VAT reports for the submission to the local tax administration, as well as prepare VAT reports for USAID.
- Assist with the preparation of annual BAST reporting.
- Ensure the tracking, management, and approvals for all contract materials.
- Ensure compliance to MSI and USAID travel policies, while issuing advances to field staff and facilitating timely liquidation of issued advances.
- Work with the grants and procurement teams to ensure grantees receive the administrative assistance required in a timely manner.
- Prepare documents and correspondence related to staff and other administrative processes.
- Maintain constant communication with the administrative team regarding management and accessibility of financial resources, in order to comply with established regulations.
- Maintain electronic and physical files of all payments made to local vendors and grantees organized and up-to-date.
- Perform other activities as needed by MSI management and the program in general.
- Attend to requests made by the COP.
Qualifications:
- Bachelor’s degree in finance, business administration, or related field is required. Master’s degree preferred.
- Minimum five years of related experience working in project financial management for CSOs, with strong knowledge of international donor requirements.
- Familiarity with grants management and project finance management, including financial controls, accounting, auditing, as well as reporting on accruals, pipelines and expenses, etc.
- Experience working on a USAID project strongly preferred.
- Experience with collection and analysis of accounting data preferred.
- Fluency in spoken and written English required.
To apply, please click the following link (or copy paste the link to the new browser tab) and apply directly through the link SFM Post
Or you could try from our website https://www.msiworldwide.com/
Closing date for the applicati
Only candidates who have been selected for an interview will be contacted. No phone calls, please.
MSI is an EEO/AA/ADA Veterans Employer.
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